Gst Bill Sample

Before looking at GST bill samples, it's important to understand the basics. Learn what a valid GST invoice should contain and how the bill format changes for different business scenarios — see everything here.

Whether you run a retail shop, work in wholesale, or provide services — you'll find a relevant GST bill sample here. You can download it, print it, or send your handwritten bill via WhatsApp to get a digital invoice generated.

GST Bill Sample — What a Valid Invoice Looks Like

Understanding GST Invoice Structure

A GST bill (or invoice) is not just a receipt — it's a legal document that may need to be shown to tax authorities. Each field is important:

  • Seller's name and GSTIN: The company issuing the bill
  • Buyer's name and GSTIN/PAN: The person buying the product or service
  • HSN/SAC Codes: A unique code for the product category
  • Tax Breakup: Clearly show CGST, SGST, or IGST amounts
  • Total in Words: Write the amount in English
  • Digital Signature: This is compulsory on modern invoices

Sample 1: Standard GST Bill (Intra-state CGST+SGST)

A GST invoice from a local retail store selling products within the same state.

TAX INVOICE
Invoice #: INV-2026-3001
Date: 12-Mar-2026
SOLD BY (SUPPLIER)
Sharma Electronic Store
Address: 156, Market Road, Delhi-110001
GSTIN: 07AAACZ1234H1Z0
Phone: 9876543210
Email: sharma.electronics@example.com
BILL TO (CUSTOMER)
Rajesh Kumar Patel
Address: 42, Sector 5, Delhi-110002
GSTIN/PAN: 08ABCDE7890K2Z1
Phone: 9988776655
Item Description HSN Code Quantity Rate (₹) Amount (₹)
Laptop (Dell XPS 13) 84713010 2 45,000 90,000
USB Cable (Type-C, 2m) 85444200 5 500 2,500
Mouse (Wireless) 84711020 3 1,200 3,600
Subtotal (Taxable Value): ₹96,100
CGST @ 9%: ₹8,649
SGST @ 9%: ₹8,649
Total Tax: ₹17,298
TOTAL AMOUNT: ₹1,13,398

Amount in Words: One Lakh Thirteen Thousand Three Hundred Ninety-Eight Rupees Only

Authorized Signatory
___________________
(Sharma Electronic Store)
Customer Sign/Seal
___________________
(Rajesh Kumar Patel)

Sample 2: Inter-state GST Bill (IGST)

Wholesale supplier different state mein order bhej raha hai — IGST apply hoga.

TAX INVOICE
Invoice #: INV-2026-5420
Date: 10-Mar-2026
SOLD BY (SUPPLIER)
Precision Textiles Pvt Ltd
Address: Plot 45, Industrial Area, Mumbai-400020
State: Maharashtra
GSTIN: 27AAABP1234H1Z0
Phone: 9876543210
BILL TO (CUSTOMER)
Bangalore Retail Traders
Address: 78, Commercial Street, Bangalore-560001
State: Karnataka
GSTIN: 29AABCT7890K1Z5
Phone: 9988776655
Item Description HSN Code Qty (meters) Rate (₹/m) Amount (₹)
Cotton Fabric (32" width) 52083000 500 150 75,000
Polyester Blend (36" width) 54023200 300 200 60,000
Silk Lining Material 50072000 100 350 35,000
Subtotal (Taxable Value): ₹1,70,000
IGST @ 5% (Inter-state): ₹8,500
TOTAL AMOUNT: ₹1,78,500

Amount in Words: One Lakh Seventy-Eight Thousand Five Hundred Rupees Only

Payment Terms: 30 days net | Delivery: FOB Mumbai

Authorized Signatory
___________________
(Precision Textiles)
Customer Acceptance
___________________
(Bangalore Retail)

Sample 3: GST Bill for Services (SAC Code)

Consulting ya professional services ke liye SAC code use hota hai, HSN nahi.

SERVICE INVOICE
Invoice #: SVC-2026-0342
Date: 08-Mar-2026
SERVICE PROVIDER
Digital Marketing Experts LLP
Address: 5th Floor, Tech Park, Gurgaon-122001
GSTIN: 06AABDU1234H1Z0
PAN: AABDU1234H
Website: www.dmexperts.in
BILLED TO (CLIENT)
Fashion Brand India Pvt Ltd
Address: 3rd Floor, MG Road, Bangalore-560001
GSTIN: 29AABCA1234H2Z0
Contact: contact@fashionbrand.com
Service Description SAC Code Hours/Units Rate (₹) Amount (₹)
SEO Optimization (3 months) 998342 1 50,000 50,000
Content Writing (10 posts) 998341 10 3,000 30,000
Social Media Management (monthly) 998342 1 25,000 25,000
Subtotal (Service Value): ₹1,05,000
CGST @ 9%: ₹9,450
SGST @ 9%: ₹9,450
TOTAL INVOICE AMOUNT: ₹1,23,900

Amount in Words: One Lakh Twenty-Three Thousand Nine Hundred Rupees Only

Period: 01-Feb-2026 to 28-Feb-2026 | Due Date: 08-Apr-2026

Authorized Signatory
___________________
(Digital Marketing Experts)
Received & Acknowledged
___________________
(Fashion Brand India)

Sample 4: Bill of Supply (Composition Dealers)

Composition scheme mein GST amount nahi likha jata — sirf "Bill of Supply" issue hota hai.

BILL OF SUPPLY
Bill #: BS-2026-1045
Date: 11-Mar-2026
SELLER
Daily Essentials Retail Store
Address: 24, Market Lane, Pune-411001
GSTIN: 27AABCT1234H1Z0
(Composition Dealer)
Phone: 9876543210
BUYER
Sudhir Sharma
Address: 56, Residential Colony, Pune-411003
Contact: 9988776655
Item HSN Code Qty Rate (₹) Amount (₹)
Wheat Flour (Maida) 5kg 11010000 2 300 600
Cooking Oil (Refined) 1L 15170000 3 180 540
Rice (Basmati) 2kg 10061010 1 400 400
Sugar (1kg) 17011200 2 50 100
Subtotal: ₹1,640
GST already paid under Composition Scheme —
TOTAL AMOUNT: ₹1,640

Amount in Words: One Thousand Six Hundred Forty Rupees Only

Note: This is a Bill of Supply issued under GST Composition Scheme. No GST is separately charged.

Cashier/Manager Sign
___________________
(Daily Essentials)
Buyer Confirmation
___________________
(Sudhir Sharma)

Sample 5: Export Invoice (Zero-Rated Supply with LUT)

Exports mein GST zero-rated hota hai aur LUT reference compulsory hai.

EXPORT INVOICE
Invoice #: EXP-2026-0856
Date: 09-Mar-2026
EXPORTER (SUPPLIER)
Indian Spice Exports Co.
Address: Industrial Zone, Kerala-682035
GSTIN: 32AABCR1234H1Z0
IEC Code: 0301001234
Email: exports@indianspices.com
BUYER (FOREIGN)
Global Trading LLC
Address: 123 Main St, New York, NY 10001
Country: United States
Contact: buyer@globaltrading.us
Product Description HS Code Qty Unit Price (USD) Amount (USD)
Turmeric Powder (Pure) 09102000 100 kg 12 1,200
Chilli Powder (Red) 09042100 50 kg 15 750
Black Pepper Whole 09041100 30 kg 18 540
Subtotal (FOB Value): USD 2,490
GST @ 0% (Export Zero-Rated): USD 0
TOTAL AMOUNT: USD 2,490

Amount in Words: Two Thousand Four Hundred Ninety US Dollars Only

EXPORT DETAILS
LUT Reference: LUT/32AABCR1234H1Z0/2025-2026/001
Incoterms: FOB Kerala Port
Port of Export: Cochin Port Trust
Shipping Date: 15-Mar-2026
Bill of Lading: BL-001856 (to be issued)
Exporter's Authorized Officer
___________________
(Indian Spice Exports Co.)
Export Officer Stamp
___________________
(Date: _____)

Mandatory Fields in a GST Bill (Rule 46 Checklist)

✓
Invoice/Bill Number: Unique identification number in sequential order
✓
Invoice/Bill Date: Issue date in DD-MM-YYYY format
✓
Supplier Name & Address: The company issuing the invoice
✓
Supplier GSTIN: 15-digit unique tax identification number
✓
Recipient Name & Address: The buyer placing the order (customer)
✓
Recipient GSTIN/PAN: If buyer is registered, GSTIN; otherwise PAN
✓
HSN/SAC Code: 6-digit code that identifies the product or service category
✓
Quantity & Unit: Quantity of product or service units
✓
Taxable Value: Amount on which tax is to be applied
✓
GST Rate & Amount: CGST/SGST/IGST percentage and amount in rupees
✓
Total Invoice Value: Final amount including tax
✓
Signature/Digital Signature: Authorized person's signature or e-signature

GST Bill Photo — Can You Use a Photo as Proof?

Digital Copy vs Photo Copy: Legal Perspective

Handwritten bill ka photo lena: Agar aapne manually kisi se bill likha hai aur uska photo le liya hai, to ye technically valid ho sakta hai. Lekin kuch conditions hain:

  • Photo should be clear and readable: All details should be visible
  • All mandatory fields should be complete: Seller name, GSTIN, buyer details, HSN/SAC, tax amount — everything must be written
  • Digital copies are more secure: It's better to convert the original bill to digital format after taking the photo
  • During a GST audit: Photo proof is rarely rejected, but a formal invoice is more reliable

Best Approach: Use GSTBill.app's WhatsApp Feature

If you want to convert your handwritten bills to GST invoices, follow this process:

  1. Take a clear photo of your handwritten bill (in good lighting)
  2. Send the photo on WhatsApp to GSTBill.app's number
  3. Humare AI system automatically recognize karega sab details
  4. Minutes mein properly formatted GST invoice mil jayega
  5. Digital signature laga sakte ho aur download kar sakte ho

Fayde: Time bachta hai, errors nahin hote, aur legally compliant invoice milta hai jo direct tax department ko submit kar sakte ho.

How to Create GST Bills Like These

Method 1: Manual Entry (GSTBill.app Web Interface)

  • Visit the GSTBill.app website
  • Enter supplier and buyer details
  • Add products/services with HSN/SAC codes
  • The system will automatically calculate GST
  • Preview the invoice and download the PDF

Method 2: WhatsApp Photo Upload (Fastest)

  • Take a photo of your handwritten bill
  • Send the photo to GSTBill.app's WhatsApp number
  • AI will automatically extract all information
  • You'll receive the formatted invoice instantly
  • Sign and use the invoice

Method 3: Bulk Import (CSV/Excel)

  • If you need to create multiple bills, use the Excel template
  • Enter all invoice details in CSV format
  • Upload to GSTBill.app
  • All invoices will be generated in batch

Frequently Asked Questions (FAQ)

1. Agar buyer unregistered hai to bill format kya hoga?
Agar buyer registered GST dealer nahi hai (general consumer), to bhi invoice ushe rakha jayega. Lekin recipient GSTIN ki jagah PAN likha jayega. Baaki format same rahega aur tax amount same calculate hoga.
2. Kya GST bill handwritten issue kar sakte hain?
Technically haan, lekin digital invoice zaada safe aur compliant hota hai. Agar handwritten issue karna hai to sab mandatory fields fill karke customer ko dena padega. Baad mein digital copy rakhi jayegi records ke liye.
3. Bill of Supply aur Tax Invoice mein kya difference hai?
Bill of Supply composition dealers ke liye hota hai jab GST already payment kiya hota hai. Tax Invoice regular dealers jari karte hain jab GST separately likha hota hai. Bill of Supply mein GST amount nahi likha jata.
4. Agar GST bill cancel karna ho to kya procedure hai?
Cancelled bill ko "Cancelled" likha jayega. Credit note issue karna padta hai jo original amount reverse karega. Do invoices ke against sirf ek credit note issue ho sakta hai GST rules ke hisaab se.
5. Export invoice mein LUT kyun compulsory hai?
LUT (Letter of Undertaking) export ke case mein GST refund claim karne ke liye compulsory hota hai. Ye undertaking dekar exporter kah raha hai ke ye zero-rated supply hai aur input GST refund claim karega.
6. Digital signature zaroori hai invoice par?
ICEGATE-certified digital signature compulsory nahi hai, lekin it's recommended for large transactions. Digital pen signature ya simple online tool se sign karte ho. Photo mein authorized person ka sign add kar sakte ho.

Send a Photo of Your Handwritten Bill → Get a Digital GST Invoice on WhatsApp

Take a photo of your handwritten bill and send it on WhatsApp. Our AI will generate a perfectly formatted GST invoice in seconds.

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Related Resources & Tools

Back to Home
GST Bill Format Guide
GST Invoice Format
GST Bill Generator Tool
Convert Handwritten to Digital
Bill of Supply Format
Wholesale GST Bill
Services Invoice Format
Download Sample Templates